Privacy Policy 

Ingredients Worldwide respects your right to privacy. This Privacy Statement explains who we are, how we collect, share, and use personal information about you, and how you can exercise your privacy rights.  

If you have any questions or concerns about our use of your personal information, please contact us using the details provided at the bottom of this Privacy Statement.  

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What personal information does Ingredients Worldwide collect and why?  

The personal information that we process falls into the following categories:  

• Information that you provide voluntarily  
Certain parts of our Website may ask you to provide personal information voluntarily. For example, we may ask you to provide your contact details to register an account, subscribe to mailings, or submit enquiries. The reasons for collecting your personal information will be made clear at the point of collection.  

• Information that we collect automatically  

When you visit our Website, we may automatically collect certain information from your device, including:  

- Your *IP address*, device type, unique device identification numbers, browser type, and general geographic location (e.g., city or country level).  
- Information about how your device interacts with our Website, such as the pages accessed and links clicked.  

This information helps us understand our visitors, improve our Website, and tailor content.  

• Information that we obtain from third-party sources  
We may receive personal information about you from third-party sources, provided that these third parties have your consent or are legally permitted to share your data.  

This may include *credit ratings* to protect our business interests and ensure the accuracy of our records.  

• Information required for business activities and legal compliance  
Some personal data, such as *contact details and addresses*, are necessary for fulfilling contracts, negotiations, and legal obligations, including tax compliance and statutory retention periods.  

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Who does Ingredients Worldwide share my personal information with?  

We may disclose your personal information to the following:  

- *Group companies, third-party service providers, and partners* – if necessary for contract performance, legal compliance, security, or Website functionality.  
- *Regulatory bodies, law enforcement, courts, or government agencies* – where required by law, to defend legal claims, or to protect your vital interests or those of others.  

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Lawful basis for processing personal information  

We will only process your personal information where we have a *lawful basis* to do so under UK data protection law, including:  

1. *Consent* – where you have given explicit permission.  
2. *Contractual necessity* – where processing is required to fulfill a contract with you.  
3. *Legal obligation* – where processing is required to comply with the law.  
4. *Legitimate interests* – where processing is necessary for our business operations and is not overridden by your rights.  

If you have any questions about our lawful basis for processing your personal information, please contact us at the details below.  

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How do we keep your personal information secure?  

We use appropriate *technical and organisational measures* to protect your personal information, ensuring security appropriate to the risk of processing.  

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International data transfers  

Your personal information may be transferred and processed in countries outside of the UK. Our Website servers are located in the *Netherlands, and our group companies and service providers operate in **Europe*.  

We ensure that any international transfers comply with *UK GDPR* and *Data Protection Act 2018*, implementing safeguards such as standard contractual clauses to protect your data.  

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Data retention  

We retain personal data where we have a *lawful basis* to do so, including legal, tax, or accounting requirements.  

When there is no ongoing lawful basis, we will either *delete or anonymise* your data. If deletion is not possible (e.g., due to backup systems), we will securely store your personal information until deletion is feasible.  

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Your data protection rights  

You have the following rights under *UK data protection law*:  

- *Access* – You can request a copy of the personal information we hold about you.  
- *Correction* – You can request corrections to inaccurate or incomplete data.  
- *Deletion* – You can request deletion of your personal data (subject to legal and contractual obligations).  
- *Restriction* – You can request that we limit the processing of your data.  
- *Objection* – You can object to processing in certain circumstances, including marketing.  
- *Portability* – You can request a copy of your data in a structured, commonly used format.  

To exercise these rights, contact *info@ingredients-worldwide.com*.  

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Marketing communications  
You can opt out of marketing emails at any time by clicking the *“unsubscribe”* link in the emails we send.  

 • Withdrawing consent  
If we process your personal data based on *consent*, you can withdraw it at any time by contacting us. This does not affect the lawfulness of prior processing.  

• Complaints  
You have the right to lodge a complaint with the *UK Information Commissioner's Office (ICO)* if you believe we have not handled your data properly. More information can be found at *[www.ico.org.uk](https://www.ico.org.uk/)*.  

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Updates to this Privacy Statement  

We may update this Privacy Statement from time to time due to legal, technical, or business developments. When we make significant changes, we will take appropriate measures to notify you.  

You can see the latest update date at the top of this statement.  

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How to contact us  

For any questions or concerns regarding your personal information, please fill out the contact form on the page.

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This version ensures compliance with *UK GDPR* and *Data Protection Act 2018*, reflecting the necessary privacy requirements for businesses operating in the UK. Let me know if you need further customisations! 

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AI-Assisted Content & Product Information Disclaimer

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Ingredients Worldwide may utilize AI-assisted technology for marketing, including but not limited to content creation, product descriptions, and illustrative representations. Some content may be for illustrative purposes only and should not be considered definitive or legally binding.  

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Product information is provided directly by the suppliers we work with. While we strive to ensure accuracy, we do not independently verify or guarantee the correctness of this information. As such, Ingredients Worldwide is not responsible for any inaccuracies, errors, or misrepresentations in supplier-provided details. The Buyer is solely responsible for independently verifying all product information, specifications, and claims before making purchasing decisions. Ingredients Worldwide shall not be held liable for any reliance on AI-generated content or supplier-provided information.

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